Once your event has been booked at the preferred ClubLink property, the following suggestions are intended to assist you with prioritizing your event planning and contribute to the success of your outing. 3 Months Prior to Event Establish guest list and send our invitations that include location, time, dress code, itinerary and directions to golf course. Make contact with club specific coordinator, overseeing your event for Golf and Food andBeverage requirements. 6 to 8 Weeks Prior to Event Provide bag drop requirement details Arrange for participant reception and registration (location and time) Provide all materials for distribution to guests at reception area (if applicable) Discuss any sponsor involvement (if applicable) Review Corporate Merchandise giveaway requirements Review “Longest Drive” and “Closest-to-the-Pin” locations Make arrangements for Golf Shop signing privileges Establish scoring format (location and time) Discuss Hole-in-One procedure (optional provision) Arrange for guest bag tags (personalized), necessary rental clubs, group photography, etc. 6 to 8 Weeks Prior to Event (Discussion with the Food and Beverage Manager) Establish Food & Beverage requirements   Select menu items (time and location) Make cash or host bar arrangements (time and location) Make wine selections Hire DJ or Keynote Speaker (if applicable) Arrange for room set-up requirements (ie. table configurations, dance floor, prize table, podium, AV requirements etc.) Make provision for special Half Way House and/or Beverage Cart arrangements 4 to 6 Weeks Prior to Event Confirm wine selections   Confirm menu selections Confirm arrangements for room set-up Confirm Corporate Merchandise order delivery date 7 Days Prior to Event Provide guaranteed number of participants for Golf and Food & Beverage Make arrangements for any necessary storage with Corporate Event Coordinator and/or Food & Beverage Manager Please note: ClubLink Corporation reserves the right to limit the number of stored articles and will not store items longer than 24 hours prior to the scheduled event. 2 Days Prior to Event Provide the respective golf club with an alphabetical and foursome list of guests. Discussing the aforementioned information with the club-specific coordinator will ensure that the details of your event will be executed in a professional manner.

For further information, please contact our Corporate Events Department
Toll Free: 1-800-661-1818 • Local Telephone: 905-841-7979 • Fax: 905-841-0713 • Website: clublink.ca